Committee Meeting at Millennium Stars HQ, Haverhill, 19th October 2004 7.00pm
Agenda
1.
Welcome to Meeting
2.
Apologies for absence
3.
Rules to be agreed
a.
Number for Inspection
b.
Section Ages
c.
Routine Times
d.
Average Scores
e.
Troupe to Follow Mace
f.
Each Troupe Hold A Competition
g.
Proof of age
h.
Double Dancing
4.
New Ideas
a.
Pee Wee Section (5 and under)
b.
Chairman
c.
Postage Fee
d.
Agenda Give out 10 days before meeting
e.
Judges to get breaks
f.
Judges to be briefed before Competition starts
g.
Judges over 18
h.
Constructive criticism
I.
Score sheets to be taken after each troupe finishes
j.
Troupes not to hold arena up because of training
k.
1 to 4 winning positions
l.
Overall juniors, Seniors and troupe
m.
Personality of the day.
n.
Mascots
5.
Any other Business
Minutes
Present at meeting
Destiny, Electrolites, Ipswich Gold & Whites, Millennium Stars, New generation, Suffolk Royals, Witham Majorettes
Apologies for absence
Ebony Ice, Ice Illusions, New Reflections, Techno Tronics, Wickford Majorettes
Witham Twirlettes ( Car Broke Down on the way to the meeting) Hope you got home ok.
Meeting Items
1. Steve welcomed every one to the meeting and ask everyone to address any issues to the
committee and not to any individual.
He explained that the meeting was to discuss rules that had not yet been agreed on by post
and also new ideas troupes had sent back.
2. Steve passed on all the apologies for absences
3. a. Number for inspection
It was decided that there should be 8 plus 2 Drums Majors for inspection and if a
troupe wanted to put more out they could.
If how ever a troupe does not have 8 plus 2 drums (Seniors & Juniors) they were
to turn out as many as they could.
b. Section Ages
Tiny Tots would be School year 4 or under ( 8 to 9 years of age or under )
Juniors would be School year 9 or under ( 13 to 14 years of age or under )
c. Routine Times
Combination would be 15 minutes from the first person on the arena to the last one off.
( This includes setting up and clear the arena )
All other Routines would be a maximum of 10 minutes from the first person on
the arena to the last one off.
d. Averaging scores
It was decided not to average final scores for overall winner. It will be a addition
of all scores received.
e. Troupe to follow Mace
This was not agreed and would be discuss further and another meeting.
This rule was abolished as it was felt that not all troupes were able
to hold a competition.
g. Proof of age
This rule was abolished as it was felt that it would be to difficult to police.
Steve said that a troupe who broke the rules would be cheating children !
He was sure that no one wanted to get a few extra points and cheat
children by putting older majorettes in to the sections.
It was agreed that at least 50% of each section could dance up into an
older section if a troupe wanted to.
4. a. Pee Wee Section (5 and Under)
It was decided there will be no Pee Wee section at the moment as we have
enough sections to deal with.
b. Chairman
The host troupe would act as chairman each meeting.
c. Postage Fee
There would be no postage fee at the moment but should the need arise then the
troupes would be asked to provide stationary and stamps.
d. Agenda give out 10 days before meetings
it was agreed that all agendas and directions to the meeting venue would
be handed out 10 days prior to the meeting.
e. Judges to get breaks
all Judges at open competitions would get breaks and not
have to Judge all day where ever possible.
All judges to have a pre competition briefing and made aware of what was
expected of them and make sure they have enough knowledge on the sections
they are to judge.
g. Judges over 18
` All judges must be over 18 to be allowed to judge.
Judges to give constructive criticism on what they see as needing improvement
and not to make derogatory comments.
Scores sheets to be handed in after each troupe finish a routine.
Troupe not to hold up an arena through training. If a troupe has been let down
and needs to rearrange their routine then must be agreed with host troupe to
move them down the running order. Host troupe discretion.
There will be 1 to 3 winning positions. there maybe 4 at the host troupe discretion.
Overall winning positions for Juniors, seniors and troupe to be left to the host
troupes discretion.
Winning position for Personality of the day to be left to host troupes
discretion
There will be a winning position for Mascots in all sections( Senior, junior and Tiny Tots ).
5. Any other business
Tiny Tots Sections
Tiny Tots will now have 2 section, Baton and Pom.
Dance and Cheer
It was agreed that Dance would be Dropped and Cheer to remain at the host
troupes discretion maximum time allowed 8 minutes.
Escorts
All Competitions to have Escorts.
It was agreed that the Military section should be Militaires.
It was decided that Tiny Tot scores should be entered into the overall scoring.